Is this legally valid to send as-is?

Treat it as a first draft only. Offer letters carry real legal weight and vary by state and industry, so have your own legal or HR reviewer check it before anything goes to a candidate.

Why does it include an offer validity period?

An unspecified validity leaves the offer arguably open indefinitely, which can create problems if the role or budget changes. Stating a window is standard practice.

Should I attach the CTC breakup separately?

Yes. This template references an Annexure A for that reason — use the CTC breakup generator tool to produce it and attach it alongside this letter.

Offer letter template builder

An offer letter has to say the same handful of things every time: role, reporting line, pay, start date, notice period and how the offer can be withdrawn. Getting the order and the presence of each item right matters more than the exact wording.

This assembles a starting draft from the details you provide. It is a first pass to save you staring at a blank page, not a finished legal document.

Draft ready

126 words

Have a qualified reviewer check this before it is sent

Your draft offer letter

Dear Candidate Name,

We are pleased to offer you the position of the offered role at our company, reporting to your designated manager.

Compensation: Your annual cost to company (CTC) will be ₹12,00,000, subject to the detailed breakup in Annexure A and applicable statutory deductions.

Start date: Your proposed start date is a date to be mutually agreed.

Notice period: Either party may terminate this employment by giving 30 days written notice, or pay in lieu of notice as per company policy.

This offer is valid for 7 days from the date of this letter and is subject to your acceptance in writing, background verification and any other pre-employment checks.

Please sign and return a copy of this letter to confirm your acceptance.

Regards,
our company

Offer validity: 7 days
Notice period stated: 30 days
CTC stated: ₹12,00,000

Everything above is worked out in your browser. Nothing you type is sent to us or saved anywhere.

How this is worked out

Each field is inserted into a fixed letter structure: role, compensation, start date, notice period, validity, then a signature line.
Fields left blank fall back to a neutral placeholder phrase rather than an empty gap, so the draft still reads as a complete letter.

What this does not cover

This is not legal advice and this is not a finished offer letter. It is a starting draft — have it reviewed by someone qualified (HR, legal counsel, or both) before it is sent to a candidate.
It does not include clauses your jurisdiction or industry may require: probation terms, confidentiality, non-compete enforceability, or state-specific shops and establishments rules.
Nothing you type is sent anywhere; the letter is assembled in your browser.

Questions people ask

Is this legally valid to send as-is?: Treat it as a first draft only. Offer letters carry real legal weight and vary by state and industry, so have your own legal or HR reviewer check it before anything goes to a candidate.
Why does it include an offer validity period?: An unspecified validity leaves the offer arguably open indefinitely, which can create problems if the role or budget changes. Stating a window is standard practice.
Should I attach the CTC breakup separately?: Yes. This template references an Annexure A for that reason — use the CTC breakup generator tool to produce it and attach it alongside this letter.

Where these figures come from

Rates and rules on this page were last checked against the source on 31 August 2026. Tax law changes; check the source before you rely on a number for a decision.

Related calculators

Running these numbers because you are weighing a move? See what is open right now.