Do I have to state a reason for resigning?

No. A resignation letter is valid without one, and many people leave it out deliberately. State a reason only if you want to, or if company policy asks for one.

Should I send this by email or as an attached letter?

Follow whatever your company’s HR policy or handbook specifies. Many accept a formal email using this exact structure; some ask for a signed PDF attached to it.

What if my last working day depends on notice period negotiation?

State your intended last working day based on your contractual notice period, and let HR respond if they want to negotiate a different date. Do not leave it open-ended.

Resignation letter builder

A resignation letter has one job: put your intent to leave and your last working day in writing, without drama. This assembles one from a few facts you already know, so you are not staring at a blank page over something that should take two minutes.

It is built entirely by fixed rules, not by an AI model, and nothing you type leaves your browser. What you get is a plain, professional letter you can send as-is or edit before sending.

Letter ready

73 words

Your resignation letter

Dear Sir or Madam,

I am writing to formally resign from my position as [Your designation], effective [last working day].

I am grateful for the opportunities I have had during my time here and for what I have learned working with the team. I will do everything I can to ensure a smooth handover before [last working day].

Please let me know how I can help make the transition easier.

Regards,
[Your name]

Last working day stated: [last working day]
Reason included: None

Everything above is worked out in your browser. Nothing you type is sent to us or saved anywhere.

How this is worked out

The letter is assembled from fixed sentence templates chosen by your reason and tone selection, with your name, designation, manager and date dropped in.
Leaving a field blank fills it with a bracketed placeholder like [Your name], so the letter still reads as a complete draft you can finish by hand.
Nothing here calls an AI model. It is rule-based text assembly that runs entirely in your browser, which is also why it is instant and private.

What this does not cover

This is a draft, not a final document. Check it against any specific resignation format your company handbook requires, such as a mandatory subject line or CC list.
It does not calculate your notice period or last working day for you. Work that out first with the notice period planner, then paste the date in here.
It deliberately does not try to write an emotionally persuasive or negotiating letter. A resignation letter is a formal notice, not the place to negotiate a counter offer.

Questions people ask

Do I have to state a reason for resigning?: No. A resignation letter is valid without one, and many people leave it out deliberately. State a reason only if you want to, or if company policy asks for one.
Should I send this by email or as an attached letter?: Follow whatever your company’s HR policy or handbook specifies. Many accept a formal email using this exact structure; some ask for a signed PDF attached to it.
What if my last working day depends on notice period negotiation?: State your intended last working day based on your contractual notice period, and let HR respond if they want to negotiate a different date. Do not leave it open-ended.

Where these figures come from

Rates and rules on this page were last checked against the source on 31 August 2026. Tax law changes; check the source before you rely on a number for a decision.

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